Privacy Policy

1. Introduction

Welcome to Deskover ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our workspace management platform.

Deskover is operated from our headquarters in Utrecht, Netherlands. We adhere to the General Data Protection Regulation (GDPR) to ensure your data is handled securely and transparently.

2. Information We Collect

To provide our services efficiently, we collect a minimal amount of personal data. This includes:

• Account Information: For admin accounts and residents, we collect names, email addresses, company affiliations, and optional avatars/logos. Your full name, company name, and optional profile details (such as avatar and LinkedIn) are publicly visible to all visitors on the Deskover website based on explicit consent given during the application process.
• Booking & Application Data: When you request or reserve a desk, we process dates, desk preferences, and booking statuses to manage space utilization.
• Subscriber Data: Email addresses collected from visitors who opt-in to our public newsletter or updates via our signup module.

3. How We Use Your Information

We use your data strictly for legitimate operational purposes:

• To manage workspace bookings and display desk occupancy accurately.
• To process incoming desk requests and applications.
• To send administrative emails, booking confirmations, and location updates.
• To maintain secure access for administrative users.
• To publicly display resident names, company names, and optional profile details on our website dashboard, based on your explicit consent.

4. Cookies and Tracking

We believe in a clean, privacy-first web experience. Deskover uses only strictly necessary session cookies required to maintain authenticated states for our admin login. We do not use third-party tracking, analytics, or advertising cookies on our platform.

5. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. You may request deletion of your data at any time (see Section 6).

6. Your GDPR Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right to Access: You can request copies of your personal data.
• Right to Rectification: You can request that we correct any information you believe is inaccurate.
• Right to Erasure: You can request that we erase your personal data, under certain conditions.
• Right to Data Portability: You can request that we transfer the data that we have collected to another organization, or directly to you.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email provided below.

7. Contact Us

If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us:

• Email: hello@edtechworkspace.com
• Address: Jaarbeursplein 6, 3521AL Utrecht, The Netherlands